Get your records ready for the FMCSA new-entrant safety audit
Send your audit notice and the records you have. I check them against what the auditor asks for, tell you exactly what is missing or inconsistent, and organize your packet, in English, Russian or Uzbek.
How it works
- Send your notice and recordsPhone photos or PDFs are fine. Send the audit notice too if you have received one, because it lists what the auditor wants.
- I review themAgainst the auditor's request and the items that cause an automatic audit failure (drug and alcohol testing, driver files, hours of service, vehicle maintenance, insurance).
- You get three things backA list of what is present, missing or inconsistent; a plain-language to-do list for anything you still need to do; and your documents organized in the order the auditor asked for, ready for you to upload.
What to send
Drug and alcohol testing
- Consortium or testing program enrollment
- Pre-employment negative drug test for each driver
- Clearinghouse queries
- Your written policy and driver receipt
Driver qualification file
- Driver application
- Driving record (MVR) and annual review
- Medical certificate
- CDL copy and road test (or equivalent)
Hours of service
- ELD records for the period requested
- Supporting documents (fuel receipts, bills of lading)
Vehicles and insurance
- Annual inspection report for each truck and trailer
- Maintenance and repair records, driver vehicle inspection reports
- Insurance certificate or policy
Do not have everything? Send what you have. Finding the gaps is the point.
Price
- More drivers or trucks: I will quote you before starting.
- You pay only after I have looked at your situation and confirmed I can help.
- Usually back to you within 2 business days.
What this is not
- Not a law firm, and not legal advice.
- No guaranteed audit result. The auditor decides.
- I do not submit anything to FMCSA for you. You stay in control of your account and your upload.
- A packet cannot replace a missing action. If, for example, you never enrolled in drug testing, you must do that, and I will tell you clearly.
Questions
When will my audit happen?
FMCSA generally audits new carriers within their first 12 months of operation and sends a notice first. Many audits are now done offsite, by uploading documents.
What happens if I fail?
You receive a notice and generally have 60 days to show corrective action (45 days for passenger and certain hazardous-materials carriers). FMCSA asks for the corrective action plan within 15 days so it has time to review it. If you do not correct in time, your registration can be revoked.
I already failed. Can you help?
Corrective action after a failed audit is separate work on a tighter clock, because you must show the problems are actually fixed. Message me with your notice and I will tell you honestly whether I can help.
What do you do with my documents?
They are used only for your review and deleted within 30 days after it is finished, unless you ask me to keep them.
Which languages?
English, Russian and Uzbek, in writing or by phone.
Who I am
I am Rollan Abdalov, based in the Dallas–Fort Worth (DFW) area of Texas. I speak English, Russian and Uzbek. I build software on federal trucking safety data, and I work from the federal rules (49 CFR Parts 382–396) and FMCSA's published audit guidance. I started this to give small carriers a straight, affordable answer in their own language.